Scheduling

Free online scheduling software in less than 10 seconds

 

 

 

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Why it’s free


 

StadiumRoar not only saves us time, it keeps all field/park use organized.  Most favorable feature is not allowing double bookings!–Thomas Hennessy, Director, Department of Recreation and Parks, Colts Neck, New Jersey

We've helped over 10,000 organizations already.  If you want to reduce administrative work without tapping into your budget, sign up and join this savvy group of organizations.


 

 

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Facility scheduling


General scheduling


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The clear choice

 

There are many ways you can manage schedules.  However, if you want to avoid wasting time, and wasting money, you should use StadiumRoar’s premium schedule maker software.

 

  • StadiumRoar vs. Spreadsheets

    If you’re going to use spreadsheets to schedule, you’ll be burdened by:

    • Tedious task of manually entering dates and times
    • Obligation to email out new versions of your schedule every time there’s a minor update
    • Inability to recognize if you’re accidentally about to “double book” any facilities

    By using StadiumRoar’s free program for scheduling, you’ll face none of these challenges because you’ll have access to:

    • Simple point-and-click entry of dates and times
    • Ability to post schedules online for people to view at their own convenience
    • Automatic alerts if you’re about to “double book” a facility

     

  • StadiumRoar vs. Paid Scheduling Software

    If you’re going to pay for a scheduling software, you’ll be burdened by:

    • High set-up costs and even higher upgrade costs
    • Year-round billing, even during the off-season
    • Restricting contracts

    We do not burden you because:

    • StadiumRoar does not charge you for your software in any capacity
    • StadiumRoar is always free, during the busiest time of the year or the slowest
    • StadiumRoar requires no contracts or obligations

     


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Happy users all over the world

 

StadiumRoar has already helped over 10,000 organizations in many different fields, such as sports, entertainment and education.  Below are the types of people who commonly use StadiumRoar’s free online scheduling software:

 

 

 

 

 


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Scheduling Fact Sheet

 

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Download a one-page PDF fact sheet about StadiumRoar Scheduling.  Sharing a fact sheet is an easy way to let others in your organization know about StadiumRoar’s free calendar software.  Print the sheet or email it.

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Screen shots

 

Two great scheduling tools

Admin Sched Main Menu

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Event schedule

Cal

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Event details

Event Details Cal

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List view of event schedule

List View Cal

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Facility schedule

Finished Facil Sched

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Booking a facility time slot

Booking Time Slots

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Taking online requests for facility usage

Accept Request

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Adding dates

Adding Dates and Times

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Adding days of week and times

Adding Days and Times

 

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Sharing your schedules with others online

Pub Sched

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Tons of powerful, easy-to-use capabilities

 

StadiumRoar’s free schedule program is packed with powerful, yet easy-to-use capabilities that help you schedule activities and events very easily.
  • Facility scheduling

    Add an unlimited amount of facilities.  Book dates and times with just a few clicks.  We automatically notify you if you are ever about to accidentally “double book” a facility.  Time slots are automatically sorted for you.  Easily post schedules on an online calendar for people to view and print at their own convenience.

     

  • Event scheduling

    Add an unlimited amount of events to a web calendar, which people can view and print at their own convenience.

     

  • Single events and recurring events

    Easily schedule single events or recurring events (ex: every Tuesday at 4 PM from June 1 – September 1).

     

  • Online requests

    People can send you online requests for facility use.  The system can be used as a room scheduler, field scheduler, gym scheduler, etc.  You’ll instantly receive an email alert when you receive a new request.  You can accept or deny a request with just a click; if you accept, we’ll automatically make sure you are not “double booking” any facilities.  People will instantly be notified via email if their request is denied or accepted.

     

  • Posting schedules online

    Choose to have your schedules automatically duplicated to an internet calendar for people to view and print at their own convenience.

     

  • Calendar views and list views

    With our scheduling system, schedules are automatically sorted for you on your program calendar, and can also be viewed as lists.  View events by day, week, month or all at once.

     

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Online scheduling you can rely on

 

Thinking of trying program scheduling software?  Look no further than StadiumRoar, the nation’s leading activity and event scheduling system.  Not only do we provide premium schedule software, but we do it at absolutely no cost.  This is a new opportunity you can’t find anywhere else.  In today’s connected world, people want information in real time.  The days of scheduling events on spreadsheets, and then emailing them out to people are gone.  Today’s activity participant is looking for on-demand, 24/7 access to information.  You absolutely need to take advantage of online calendars to stay competitive in today’s fast-paced world.  We offer two scheduling applications; one for facility scheduling, which lets you book time slots at facilities, and general event scheduling.  You can use one option, or both, depending on your needs.

Each of the scheduling tools has a different purpose; feel free to use either of them independently, or use both of them if you have a need for each one.  The facility booking software is used for scheduling facilities and the time slots they are being used (ie, every Thursday from 6 PM – 8 PM).  Facilities scheduling is a very specific type of scheduling, and should be used by people who are in charge of putting together a master room schedule, field schedule, gym schedule, etc.  Our general scheduling abilities can be used by any type of a scheduling manager (coaches, tournament schedulers, league schedulers, etc).  Any user can take advantage of our free facility scheduling software and our free general scheduling software in any combination desired.  Let’s walk you through both options, and explain how they can help.

 

Facility scheduling software

 

The free facility program is equipped with a personal web calendar you can use to easily book and sort time slots at facilities.  Use it as a room scheduler, field scheduler, gym scheduler, etc.  If you coordinate time slots at any sort of a facility, you can add the facility to StadiumRoar.  We’ll keep track of the dates and times it’s being used, and make sure you never accidentally double book a location.  The system is useful for people like facilities directors, athletic directors, recreation managers, event planners and school schedulers.

You can seamlessly connect your StadiumRoar page to the public web, where you can take post schedules on a group calendar for others to view and print at their own convenience.  The application also has a built in reservation system that lets you take requests online, which you can accept or deny with just a click.  Once a request is accepted, the time slots become booked and added to your official master schedule.  The person that sent the request is automatically notified by us of the successful booking via email.  You have the option to book time slots by accepting online requests, or manually adding dates and times yourself.

The application offers many other useful features as well.  We provide detailed views of time slots.  You can view time slots in a list, where you can see the names of all the programs using each facility, and when.  You can also view times slots in calendars.  We provide a day, week and month view.  Select a range, and have the the specific dates time slots are booked become highlighted in red.  For any day with at least one booked time slot, view a detailed description of the programs, dates and times involved.  We also let you take notes on each facility, and each program that uses your facilities.  The notes sections are very useful for jotting down special scenarios about each facility, and having them exist in the cloud for universal access.  We make it very easy to email time slots to people too.  You can share specific time slots with specific people.  We take care of organizing the information into easy to read email templates.  Easily add attachments to each email just like you would a traditional message.

 

Event scheduling software

 

Our event scheduling system is much more generalized than the facilities scheduler; we provide you a traditional online calendar that you can add any sort of event to.  Post a title, description, start date, end date, start time and end time.  The calendar can handle single events, like a concert, and recurring events, such as practices, which repeat every week.  Your calendar exists on your own custom StadiumRoar URL, which we take care of hosting and maintaining for you at absolutely no cost.  The system is helpful for any kind of an event scheduler, such as a sports organizer, conference planner or class instructor.

One of the best features of the application is that we give you the ability to collaborate.  If there are other people in your organization that help you schedule events, you can easily make them fellow admins of your page.  They can log in with their own email address and password and create and update any events.  The joint-admin feature is a great way to have people like directors, division heads and assistants help  you with your organization’s scheduling duties.

 

Sports scheduling

 

The athletic community has widely adopted StadiumRoar for both sports facility scheduling and event scheduling.  The types of people who commonly use the service for athletic purposes are league directors, tournament directors, club directors, athletic directors, recreation directors, coaches and officials.  Many of our sports users rely on just our facility scheduler service, others use only the event scheduling system, and a lot use both applications.  Once you have a free StadiumRoar account, you can take advantage of our sports scheduling software in any capacity you would like.  StadiumRoar truly provides the best sports scheduling software, and we do it at no cost.

The facilities component is often used to manage time slot schedules at places like fields, pools, gyms and rinks.  Our SaaS app can be dynamically applied to coordinate facilities for any kind of sport, such as baseball, basketball, hockey, soccer, football, tennis, lacrosse, wrestling, volleyball, gymnastics, swimming, rugby, cheerleading, martial arts and many more.  As a sports location manager, all you need to do is input the names of your locations.  Then, you input the names of the sports programs that use your locations.  For instance, if you were in charge of a local baseball association, you would enter in the names of each diamond you oversee.  You would then enter in the names of all of the baseball programs that share time on your fields; teams, leagues, clubs, etc.  Once you have your locations and your programs saved, it’s very easy to begin allocating time chunks at each field to baseball programs.  You can either enter the dates and times yourself, or allow program heads to make online requests to you for facility use.  You can easily share your master field schedule online, so people can stay informed of your schedule in real time.

Our event scheduling piece if typically used by managers that need to schedule games and practices, and share the information with players and others associated.  We provide an online calendar, that you can add single or recurring events to.  For each event, you can input a name, description, start date, end date, start time and end time.  Games are typically added as single events, with practices being added as recurring events.  The event scheduling system is not just reserved for game and practice scheduling, but can be used to create and share any type of sports related event imaginable.  For instance, if you’re a coach and you want to schedule a team meeting, feel free to add it to your calendar.  If you’re a fitness manager and you want to schedule a team weightlifting session, add it to your calendar.

 

School scheduling

 

Our scheduling technology is also widely used in school systems.  Our facility scheduling service is not just useful for managing the athletic facilities at a school, but any other type of location as well, whether it be a classroom or meeting room or auditorium.  Our event scheduling software is also used by many types of individuals within the school system, from instructors to department heads to club coordinators.  If a school chooses, it can create a school-wise StadiumRoar account and manage all schedules through one page.  Or, individuals at the school can make their own pages, and just take care of managing the facilities and/or events relevant to them.  StadiumRoar’s school scheduling software is fully customizable, so no matter the way your organization runs, we can help you manage it.

 

Business scheduling

 

The third major area our scheduling app is used in is the business world.  Many private businesses use StadiumRoar to streamline organization and communication, and drive a healthier bottom line.  The conference industry widely uses StadiumRoar for instance.  Conference and convention organizers take advantage of both our facilities and event scheduling systems.  Managing the venue space a conference takes place in can be ery difficult without an intelligent software service helping you piece together time slots and avoid double bookings.  Our room scheduling service makes it easy to manage all of the different rooms within a venue, and then days and times they’re being used during the life of a conference.

Our event scheduling app is very helpful during a conference, and during the buildup time before the conference begins.  Organizers are able to put all of the important conference events, such as notable speaker engagements, on an online calendar that participants can access from anywhere.  This simple, yet powerful communication helps paint the picture of what the conference will be about, and lets attendees get an idea of what events they want to attend and when.

Many other types of for-profit businesses take advantage of our scheduling technology, such as private instructors, competition organizers, festival directors and concert promoters.

 

 

Use more great tools alongside the scheduling system

 

StadiumRoar not only provides a premium, completely free scheduling system, but also offers a lot of other tools for activity and event managers.  Once you sign up for StadiumRoar, you’ll have instant access to our program scheduling system, along with all of our other tools.  Feel free to just use the scheduling software, or use it along with any of our other powerful tools as well.  All services are seamlessly integrated, so you can perform all of your recreation management tasks in one simple place.  Feel free to check out our other services:

Program websites

Program registration software

Online stores

Point of sale systems

Visitor management systems

 

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